Record payments collected from a patient

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kulcare keeps a track of payments collected from your patients, and matches them with the open balance (services provided), so you can stay up to date with outstanding amounts, advance payments and be 100% in control of revenue.

On every patient visit, kulcare will show you up to date outstanding payment status of the patients on the queue. To record a new patient payment, refer the steps below:


Record payment during an ongoing patient visit

  1. Click ‘Queue‘ on the left menu
  2. Locate the patient whose payments are to be recorded
  3. Click on the + sign the left of the patient’s status
  4. You are now taken to Billing screen for the patient
  5. Go to the Payments Received section
  6. Confirm the date of payment, enter payment amount & select mode of payment
  7. Click ‘Add’

Recording a payment without a visit

  1. Click ‘Patients‘ on the left menu
  2. Locate the patient whose payments are to be recorded
  3. Click on the Patient’s name.
  4. You are now taken to Billing screen for the patient
  5. Go to the Payments Received section
  6. Input the date of payment, enter payment amount & select mode of payment
  7. Click ‘Add’
kulcare will automatically match payments made by patients with open services, oldest first
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